Constitution

RULES OF THE NGAIO PROGRESSIVE ASSOCIATION (INCORPORATED)

1. INTRODUCTORY:
(l) NAME: The name of the Association shall be “the Ngaio Progressive
Association (Incorporated)” hereinafter referred to as “the
Association”.

(2) INTERPRETATION: In these Rules unless the context otherwise requires:
“Ngaio” means and includes that Suburb of Wellington City generally
known as “Ngaio” including to the north the urban areas east west
and south of Nairnville Park, and to the south the urban areas north,
east, and west of Trelissick Park and that known as Crofton Downs; and
shall include extensions of the present urban areas into rural lands;
provided that if any doubt arises whether any particular property is in
Ngaio the ruling of the Executive shall be final:
“Resident” means and includes every person who is an elector on the
Municipal Rolls of Wellington City, in respect of residence in or
ownership of property in Ngaio.

2 AIMS:
The aims of the Association are to promote the general welfare of all
residents, and in particular
(1) to foster a healthy public spirit in Ngaio and elsewhere in and about the
City of Wellington;
(2) to promote the improvement beautification and development of Ngaio in
particular and the City in general;
(3) to promote public works and maintenance works anywhere that seems
desirable in the interests of residents;
(4) to advocate and by all lawful means to secure efficient administration of
municipal affairs;
(5) to take such actions, including actions at law, as may from time to
time seem desirable for advancing the aims of the Association or for
protecting or advancing the interests of residents;
(6) from time to time and at any time, to acquire hold and dispose of such
property, real and personal, and to collect, administer, spend and give
such moneys as to the Executive may seem to be in the interests of
residents or to comply with their wishes;
(7) to make or do all such lawful acts deeds matters or things as may appear
to the Executive to be incidental to or to be conducive directly or
indirectly to the attainment of the aims of the Association.

3. MEMBERSHIP:
(1) Every resident shall become a member upon payment to the Treasurer or his
deputy, of the subscription for the year in which he becomes a member.
(2) Membership shall continue from the time of enrolment until the member
resigns in writing, or dies, or becomes of unsound mind, or ceases to be
a resident, or fails for more than six months after written demand, to
pay any subscription due to the Association, or is deprived of membership
by a Disciplinary Committee comprising the President, Vice President and
Secretary of the Association.
No member shall be deprived of membership under this Rule unless –
(a) upon complaint signed by not less than five members of the
Association;
(b) a copy of the complaint has been sent to the member by registered
post addressed to him at his last known postal address in Ngaio,
with notice of the time date and place at which the Disciplinary
Committee will hear the complaint and the member’s answer to it;
and

NPA Rules – reprinted 12 May 2003
(c) the Disciplinary Committee is of opinion that the conduct of
the member during his membership has been unreasonable and
is also either contrary to the aims of the Association, or
prejudicial to the conduct of the Association’s affairs.

4. MEETINGS:
(1) Annual General Meeting: The Annual Meeting of the Association shall be
held not later than 31 December of each year at such time and place as
shall be decided by the Executive.
(2) _Ordinary General Meetings: These shall be held whenever convened by
the Secretary on instructions of the President for the purpose of
reporting progress on matters of interest to members.
(3) Extraordinary General Meetings: These shall be held when convened by
the Secretary on instructions of the President or on request in writing
by not less than ten members of the Association for the purpose of
discussing such business of the Association as shall be specified in
the request, and such other business as may conveniently be disposed of
at that meeting; provided that such other business shall not be
discussed at that meeting until the business specified in the request
has been disposed of.
(4) Any meeting may be adjourned from time to time from place to place
as circumstances may require.

5. QUORUM:
Subject to Rule 21 the quorum for meetings of members shall be ten, and
for meetings of the Executive shall be six.

6. VOTING:
(1) At General Meetings of the Association, every member who is present
shall be entitled to vote upon every matter put to the vote except
that only financial members shall be entitled to vote upon matters
which in the notice calling that General Meeting are specified as
restricted to financial members; whether any matter shall be so
restricted shall be determined by the President.
(2) At any General Meeting, no member except the Chairman shall have more
than one vote upon any matter; but the Chairman shall have a casting
vote as well as a deliberative vote.
(3) Voting shall be by show of hands unless a ballot is specified by the
Chairman or requested by a member.

7. NOTICES:
(1) Except where these Rules otherwise require, every notice required to be
given to a particular member shall be posted to him at his last known
address in Ngaio, and if so posted, shall be deemed to have been given
to him on the day when it should have been delivered in the ordinary
course of post.
(2) Every notice to members generally shall be deemed to have been given to
all members when it has been broadcast by radio, published in a
newspaper generally circulating in the suburb, or notified in a
householder circular distributed generally in Ngaio, whether or not
such circulation or distribution is complete.
(3) Every notice shall state the nature of the business to be transacted.

8. PERIOD OF NOTICE:
For Annual and Ordinary General Meetings, the period of Notice to
members shall be eight days, and for Extraordinary General Meetings as
much notice shall be given as circumstances permit.

9. OFFICERS:
(1) Only members shall hold office. The following Officers shall be
elected at each Annual General Meeting:
President, two Vice-Presidents, Secretary and Treasurer, and
Committee.

NPA Rules – reprinted 12 May 2003
These officers shall hold office from the date of the Annual
General Meeting to the date o£ the next following Annual General
Meeting, provided that any Officer may resign his Office at any
time by notice in writing delivered to the Secretary.
(2) Any Annual General Meeting may, by resolution, appoint as a Life Vice-
President of the Association, any member who has given long and
outstanding service to the residents of Ngaio through the Association,
either before or after, or partly before and partly after its
incorporation.
(3) Every Life Vice-President shall be entitled by virtue of this office to
attend any meeting of the Association or its Executive and there
exercise all of the powers of a member of the Committee except that
of voting in Committee on issues before the Committee.
(4) The office of Life Vice-President may be held concurrently with any
other office in the Association, and shall continue so long as the
member lives, subject only to resignation.

10. DUTIES OF OFFICERS:
(1) The President, or in his absence a Vice-President, or in the absence of all
of them, a Chairman elected by the Meeting shall preside at all
meetings of the Association that person shall give a precis of current
activities to General Meetings, and shall present a written report on
the year’s activities to the Annual General Meeting.
(2) The Secretary shall keep correct minutes of all meetings, conduct all
correspondence, and prepare such reports and returns and give such
notices as may be required.
(3) The Treasurer shall maintain a Register of Members with their addresses,
and keep adequate records of all receipts and disbursements of the
Association; prepare and submit to the Annual General Meeting and
otherwise as may be required, up-to-date statements of account and
balance sheets.

11. EXECUTIVE:
(1) The Officers of the Association appointed under Rule 9 hereof shall
comprise the Executive of the Association.
(2) The Executive shall be responsible to the Association for the management
of the Association’s affairs, and the control and investment of. its
funds, and shall meet at such times and places as shall be determined
by the Executive.
(3) The Executive may fill any vacancy on the Executive that arises
during its term of office, and its appointee shall hold office for
the remainder of the term of that Executive.
(4) The Executive shall have authority to co-opt any member or other person
for any special service, and to appoint any member or other person to
investigate, report upon, or deal with any specified matter.

12. SUBSCRIPTIONS:
The Annual Subscription if set in any year, as shall be determined at the
Annual General Meeting for that year, and shall be payable by new members
upon joining and by other members upon demand at such times and places and
in such manner as may be determined by resolution of the Executive.

13. FINANCIAL YEAR:
The Financial Year shall commence on the first day of October and end on
the 30th day of September next following.

14. ACCOUNTS:
The Annual Report, Statement of Accounts, and Balance Sheet of the
Association duly audited with the Auditor’s Certificate endorsed shall
be presented at the Annual General Meeting.
NPA Rules – reprinted 12 May 2003

15. AUDITOR:
An Honorary Auditor, who shall not be the President, Secretary or
Treasurer, shall be appointed at the Annual General Meeting and shall_ have
access to all books and accounts of the Association at all reasonable
times. He shall endorse on the Annual Statement of Accounts and Balance
Sheet, a Certificate of correctness or statement of any cause of dissatisfaction.

16. RETURN TO REGISTRAR:
At the end of each financial year, the Association shall forward to the
Registrar of Incorporated Societies a copy of the Statement of Accounts and
Balance Sheet of the Association duly certified by the Honorary Auditor, after
adoption by the Annual General Meeting.

17. REGISTERED OFFICE:
The Registered Office of the Association shall be the residence of the
Secretary of the Association or such other place as may be decided from
time to time by the Executive. Notice of every change of address of the
Registered Office shall be given to the Registrar of Incorporated Societies
by the Secretary.

18 COMMON SEAL:
The Common Seal of the Association shall be used only under and by virtue of a
resolution or minute of the Executive, and any deed or document requiring execution
by the Association shall be executed by affixing the common seal thereto in the
presence of two members of the Executive, of whom one shall be the President or the
Secretary.

19. AMENDMENT OF RULES:
The Rules of the Association may be
two-thirds majority vote of members
that no such alteration addition or
notice of the proposed amendment has
altered, added to, or rescinded by a
present at any General Meeting provided
rescission may be made unless eight days’
been given to members generally.

20. COPIES OF RULES:
Copies of these Rules complete with amendments if any, shall be made
available to any member within seven days of request on payment of the
reasonable cost of reproduction thereof.

21. WINDING UP:
Any proposal to wind up the Association shall be notified to
generally in accordance with Rule 7 hereof with Notice of an
ordinary General Meeting to consider the proposal.
members

Extra
A Resolution to wind up must be carried by a majority of members
present at such Extraordinary General Meeting, and such decision must
be confirmed by a subsequent General Meeting called for that purpose
and held not earlier than thirty days after the date of passing of the
resolution to be confirmed.
For the purposes of this Rule the quorum for the General Meetings at
which the resolution to wind up is passed and confirmed shall be ten
members; provided that if such quorum is not present within thirty
minutes after the notified commencement time, five members may
constitute a quorum.
If winding up of the Association is so confirmed, the assets of the
Association after meeting all liabilities, shall be handed to the
Wellington City Council to be used for the benefit of residents
generally.