We are looking to replace the Association’s Rules at our AGM in November this year, and this is the first round of consulting with our members on the proposed new Rules. We would love to have your comments, even if it is only to say you are happy with the proposed changes or think we should stick with the old Rules.
A copy of the proposed new Rules is available at this link, and a copy of the current Rules (dated 2013) is available at this link.
The major changes are in clauses 3, 6, 8, 11, 12, 21 and 25 of the new Rules.
The significant changes are:
Officers: We are proposing that the old officers (President, two Vice-Presidents, Secretary and Treasurer) be replaced by Chair, Secretary, Treasurer, and optionally Deputy Chair (11.1).
Election of Officers: We are proposing that only the Chair and committee members are elected at AGMs, with the Secretary, Treasurer and (optionally) Deputy Chair being appointed by the committee from among its members at its first meeting following the AGM (12.1).
Life Vice-Presidents: are no longer provided for in the draft new Rules.
Purposes of the Association: (replacing “Aims”) have been rewritten, with the most significant change being to the first purpose (previously “to foster a healthy public spirit …” ) which becomes “to foster an inclusive and resilient community in Ngaio and Crofton Downs, with a strong community spirit” (3.1)
Auditing: The new Rules no longer require that the annual accounts be audited. Under the new proposal the Committee approves the annual financial statements and a review or audit of the accounts is conducted if requested by 20% of members (21.0).
Conflict of interest: directs how this is to be managed at committee meetings (15.4).
Membership: Clarifies membership eligibility by defining “residents” (25.1(d)), and clarifies voting entitlement (one vote per annual subscription paid) (8.2).
We regarded some of the language in the old Rules as outdated and have rewritten much of the document.
Comments on this first draft need to be emailed to us firstname.lastname@example.org by Friday 31 August so they can be considered at our Committee meeting on 5 September.
Ngaio Crofton Downs Residents Association